Since the founding of indispensable recruitment, we have developed several initiatives to stimulate the professional assistant community and increase its influence. In response to numerous requests for a mentoring plan, we are proud to introduce our newest project, the Tomorrow’s Executive Assistants Mentorship Program. This mentoring program is for Administrative Assistants who wish to progress to an executive support role.
What you can expect
As part of the Mentorship Program, you will be paired with an experienced Executive Assistant for one year. Monthly meetings will be scheduled with your mentor to discuss the topic of the month. She will share her best tips and advice geared to your needs, as defined beforehand by email.
Our team has carefully selected the mentors who will take part in the program. Representing everything from SMBs to large corporations, all mentors have more than 10 years of experience as Executive Assistants in a variety of settings. They will provide the support you need to reach your professional goals.
How do I apply?
To participate in the 5th edition of the mentorship program, you must be in an Administrative Assistant role or the equivalent for at least two years. Provide us with a copy of your resume, a link to your LinkedIn profile and a cover letter (maximum: one page), including:
- A brief description of your current position
- Your professional goals
- Your expectations and objectives for the mentorship program
The deadline to apply is October 13th 2023.
Our mentors profiles
I love the profession of assistant for its complexity but also for its ease. It is an inspiring job that allows us to grow every day. You might think it is a routine job, but it isn’t. One minute everything is calm, and the next it is chaos. Routine is rare, and even though some tasks are repetitive, there is no such thing as a typical day.
The lack of future assistants made me want to get involved in the mentoring program. People are reluctant to get into this profession because it is not well known. However, being the assistant to a CEO is a prestigious job, in my opinion. It’s a great career. Nowadays, the assistant to the CEO does more than serve coffee and greet visitors. She is an integral part of the management team. She is the leader’s right hand and an important member of the team. She has access to privileged information and is trusted by her peers because she is known for her ability to keep confidences.
As of January 2019, I am an Executive Assistant at Groupe Robert Inc. I work closely with the management team, mainly for the President, the Vice-President, HR and Vice-President, finance. With this title, I am involved in board meetings to ensure proiper support to those three executives. I also supervise the 2 receptionists that work with us. It is a family-owned company with more than 3200 employees spread throughout close to 30 terminuses in Quebec, Ontario and Alberta. I also act as the translator from French to English, and I revise textx before their publication, internally or externally. Furthermore, since August 2019, I am the secretary for the board of directors and their meetings (HR, audit and innovation-automation). I would like to participate in the mentorship program to share my experience acquired throughout my career, and possibly guide the mentee to avoid certain traps that can sometimes occur in this type of job.
I have been in the HR world for about a year now, and I am realizing how passionate I still am with my profession, and how stimulating it is to be the right arm to a high-level executive. Each day is full of surprises and challenges.
Having the opportunity to be part of the indispensable Mentorship Program means that I get to share my knowledge, my experience, and to accompany tomorrow’s Assistants in this beautiful adventure.
After a few years, I developed an interest in administration. I had started working as a translator-interpreter for a mission leader with an administrative component. This confirmed my passion for diversified work and challenges, and since then, I’ve been happy with the vocation I’ve chosen, which allows me to work with fantastic teams and continually learn new technical and human approaches.
In my humble opinion, relational assets are as important as technical aspects and remain the secret strength of a team. Also, working in the diplomatic field, in particular, has given me the opportunity to participate in high-level projects and meet incredibly inspiring people who have taught me, among other things, that trust, rigor, and confidentiality are non-negotiable criteria!
Another stint in the Quebec business environment gave me the chance to work closely with leaders who cared not only about business development but also the development and well-being of their own employees. I learned that the trust our managers place in us is the secret to our success, and therefore theirs.
Since 2022, I have been working in the public transportation sector, and I am very happy to take on challenges in an environment whose values are oriented towards the well-being of its users. Being a user of the service myself, what an honor to contribute to the happiness of my community!
All my past experiences have shaped the person I am today, who has gladly accepted to share her experience with others who have chosen this same type of employment.
I would like to thank the team at L’Indispensable for giving me the opportunity to participate in the 2024 Mentorship Program.
Being someone with strong human values and loving diversity of tasks, the role of Assistant always fascinated me and still does to this day. No two days are the same, we are at the centre of action, we have a certain influence and impact on decisions, we’re fortunate to meet so many people, we’re involved in special projects, and we are lucky to harness our creativity. How wonderful!
Life put on my path inspiring, generous and devoted people who guided me along my career, without ever casting judgment. Now that I am well equipped, it is my turn to offer my experience and knowledge to this new dynamic and passionate generation.
Assistant by day, and a mom by night. At this point, I understood the Importance of being structured and most of all organized. In no way was I going to neglect one or the other, because my career and my role as a mother work hand in hand.
I was lucky to be able to evolve, learn, and accomplish my goals with great companies, while also focusing on my role as a mother to my four daughters. Was it easy? Not in the slightest!! There were so many times when I felt discouraged. My secret was to surround myself with a great network of people, to understand my priorities, and to listen to myself. Sometimes, I get asked how many years I have left until retirement, but for now that is not in my plans as I still have so much pleasure working, and I have so many more things to do in my current position.
I would love to be able to share this passion I’ve had for more than 30 years and help those who will take over after us!!
As an Assistant, I am the gatekeeper of time, as no appointments can be confirmed without going through me. I am also a logistics wizard when it comes to planning and organizing corporate events, as one must anticipate everything, even the unexpected. During corporate events, the Assistant must ensure that all participants’ needs are taken into account, from venue setup to meal preparation, and especially when information is communicated before, during, and after the event. Nothing can be left to chance.
On a daily basis, I also serve as a key point of contact for resolving administrative issues related to meeting follow-ups, the use of office equipment and supplies, as well as the onboarding of new employees.
Over the course of my extensive career, spanning more than three decades, I have held various positions within large corporations like Alcan and Astral Media (Canal Indigo). Between 1990 and 2006, I climbed the ranks, starting as an administrative assistant, then coordinator, and eventually becoming the General Manager of the Société de développement du boulevard Saint-Laurent in 2006. In 2008, after establishing a large network of contacts, I started my own business, offering customized administrative support and project management services to business owners with 40 employees or fewer, to help them lighten their workload and achieve their performance goals more quickly. In 2022, after 14 years of being self-employed, I chose to become an employee again and took on the role of Assistant on a permanent basis.
So it was only natural that I was drawn to the profession of Assistant.
After obtaining my degree in France, I first landed positions as an administrative or commercial Assistant. Until the day an employer gave me a chance as an Executive Assistant.
This first experience as an Assistant would be my springboard to a career of nearly 10 years with top executives in various and diverse industries.
Settled in Canada since 2016, I discovered a whole new dimension here. I admire the Quebecois professional culture, and Montreal is a fantastic playground for an Assistant.
What I love about my role is the diversity of tasks and projects entrusted to me. It’s being able to assist my leader so that he can focus on what is essential to him and become the best version of himself.
I am fortunate to be able to say that my profession is my nature expressing itself! And now I would like to help another Assistant flourish in their role, and perhaps add a new enthusiast to our small world. How? By sharing my tools, techniques, experiences with them for an entire year.
Seven years ago, I left the company and my work as an account representative. Ever since, I have been working as assistant to the CEO, the president and the two vice presidents in the construction division.
Today, I want to pass on my knowledge and expertise to the next generation and help them discover the wonderful profession of executive assistant.
On top of the administrative aspect, the wide scope of the position makes it fascinating to me because it requires a perfect balance between relationships, strategy, and technique.
When you combine a motivating environment, with high growth, an inclusive team and bosses work together: the sky is the limit!
There is no small task, I seize every opportunity with a positive attitude, add my personality into it and create a lever effect for my colleagues. I relive this experience every day and never take anything for granted.
I am proud to be in this pivotal role and taking care of my career. Having the opportunity to bring to the light other Assistants through the mentorship program is an accomplishment and enriching challenge.
I have always loved French, so for me, the role of an Assistant was an obvious choice for my career.
I started with a clerk position for eight years only to realize that I wanted more responsibilities. Having no idea of the definition of classes 1 to 4 in the health network, I decided to apply for an executive secretary class 1 position only to realize that it was the highest level… okay let’s go!
Fortunately, I had the chance to have an extraordinary manager for several wonderful years where I learned everything about this job with him, and it was a revelation… I loved this profession! I will always remember our laughter during meetings in front of all our directors!
Then I left for a similar position at the accommodation management for six beautiful long years. Again, two very human managers. I learned a lot from them and what dignity could be among the elderly. I also learned humility and devotion.
I then obtained a position as an administrative technician in a CISSS. I was so proud. A position where I learned a lot and another beautiful lesson in humility.
After a few years, I was approached for a position in politics and decided to make the leap! Assistant to the Cabinet. My first managerial position where I got a taste for the municipal field, and since then, for the past six years, I still work in this wonderful field. I still have the chance today to have a very human manager and to be able to work in a hybrid mode, which gives me a beautiful balance between work and family life. A lot of responsibilities but also a good quality of life.
After climbing the ranks step by step, for me, career success is above all about staying humble, respectful, and helpful towards everyone. For me, that’s success. It’s very rewarding to climb, but you must make sure you don’t end up alone at the top.
When you leave an organization or towards retirement, people will mostly remember your human side: your generosity, your humility, your desire to bring out the best in each of them, and especially your kindness. That’s what people will remember about you.
So choose a job where you will continue to smile and surpass yourself. A place where you’ll want to get up in the morning to go to work. A place where you will be respected and recognized at your fair value. We all deserve it, and my role as a mentor will be to provide you with all the necessary support to choose you and especially to respect you in your professional and personal goals. I wish you all a beautiful career that meets your expectations!
In the past, my former employer had offered me mentorship with an experienced executive assistant. The experience was very enriching, and I would love to reproduce this mentor/mentee relationship. Moreover, I believe I am now ready for the challenge of being a mentor versus being mentored.
In my opinion, the profession of an Assistant is not learned in school. Expanding one’s knowledge base with the help of an Assistant who has a different profile from mine is probably the best way to learn. That’s why I am submitting my application to be a mentor in your 2024 cohort. Creating better presentations, developing stress management techniques, and learning how to organize a unique event are just a few examples of topics on which I would like to exchange with a mentee.
Finally, I am sure that I would be an excellent teacher, and who knows, perhaps through the exchanges both parties will learn something new about the profession!