Since the founding of indispensable recruitment, we have developed several initiatives to stimulate the professional assistant community and increase its influence. In response to numerous requests for a mentoring plan, we are proud to introduce our newest project, the Tomorrow’s Executive Assistants Mentorship Program. This mentoring program is for Administrative Assistants who wish to progress to an executive support role.
What you can expect
As part of the Mentorship Program, you will be paired with an experienced Executive Assistant for one year. Monthly meetings will be scheduled with your mentor to discuss the topic of the month. She will share her best tips and advice geared to your needs, as defined beforehand by email.
Our team has carefully selected the mentors who will take part in the program. Representing everything from SMBs to large corporations, all mentors have more than 10 years of experience as Executive Assistants in a variety of settings. They will provide the support you need to reach your professional goals.
How do I apply?
To participate in the mentorship program, you must have been in an Administrative Assistant role or the equivalent for at least two years. Provide us with a copy of your resume, a link to your LinkedIn profile and a cover letter (maximum: one page), including:
- A brief description of your current position
- Your professional goals
- Your expectations and objectives for the mentorship program
Our mentors profiles
I have had multiple mentors and advocates who guided and coached me, I will be forever grateful for having fast tracked my career because of them. I would love to pass along the same help as I was given, to those seeking advice or a sounding board. In our line of work, I understand there is a grey area in where our role begins and ends, so it can be challenging to push back and be assertive with tact. I want to help you build healthy work boundaries, coach you through difficult conversations and provide you tools to advocate for yourself.
I’m interested in mentoring others so I can provide the necessary guidance to others who may be interested in finding out how a career path for an EA can differ from how and what it used to be.”
The key to our success is in providing service in the highest capacity. Our clients sleep easy at night knowing that all of the details have been handled. They can focus on their big picture and not have to worry about missed opportunities due to inefficiencies and lack of support. At the same time, my staff across Canada are empowered to prioritize work-life boundaries and only take on projects that interest them – this has contributed highly to their quality of service.
I was a Royal Conservatory of Music-certified private music educator for nearly a decade and my love for teaching continues through my work with clients and staff. I show them how diligent administrative work is the backbone of every company and its growth. I’m excited to show mentees how to be a leader in this field and enjoy it.
I am very passionate about good scheduling and time blocking. It is the backbone of achieving priorities and executing strategy, and I also happen to have a lot of fun doing it. It’s almost like a video game where you have to help your executive get to the next level, collect as many points as possible, and not burn-out!
I would not be in the position I am now without the help of peers and mentors who have guided me through the nuances of being an Executive Assistance. This is a job that requires you to be reactive, but always with tact. I want to help people who want this career figure out how to do it in a sustainable and enjoyable way!
I have always been an extremely organized individual and take pride in ensuring things run as efficiently as possible. After being an EA for the Founder and CEO, I learned how challenging it can be managing multiple projects with imperfect and everchanging information. I learned to predict worst case scenarios and how to work effectively when chaos hits. Mistakes happen, either caused by you or external sources, but staying calm and finding a solution has been one of my best traits in this journey.
EA’s act as a right hand person to their employer and an extension of them. This role has definitely evolved over the past few years. You get to wear multiple hats in this job and no day is ever the same. You are the “go-to person”!
Getting involved in this program is a privilege. I sit on the Board of Directors supporting a youth entrepreneurship program in Toronto but I wanted to find another way to stay active in the community and pass along the lessons I have learned specifically in my career. I think EA’s are extremely powerful and empathic people and I want to help foster and grow individuals interested in this role.
I love the profession of assistant for its complexity but also for its ease. It is an inspiring job that allows us to grow every day. You might think it is a routine job, but it isn’t. One minute everything is calm, and the next it is chaos. Routine is rare, and even though some tasks are repetitive, there is no such thing as a typical day.
The lack of future assistants made me want to get involved in the mentoring program. People are reluctant to get into this profession because it is not well known. However, being the assistant to a CEO is a prestigious job, in my opinion. It’s a great career. Nowadays, the assistant to the CEO does more than serve coffee and greet visitors. She is an integral part of the management team. She is the leader’s right hand and an important member of the team. She has access to privileged information and is trusted by her peers because she is known for her ability to keep confidences.
This job is exciting and, depending on the company in question, can really come into its own in terms of its scope and personality.
Having the privilege to team up with managers, to make them shine and to accompany them in their daily life is very motivating for me.
Being a mentor is also a privilege because it gives me the opportunity to share my passion and skills with people who want to raise their knowledge and practices to the next level and share their own experiences.
Despite my background being more art oriented, I ended up working as an Assistant in commercial real estate for over 7 years for a wonderful team of 6 brokers. I then jumped to a more artsy environment as an Assistant / jack-of-all-trades for a wonderful film company. This job gave me the chance to push my work beyond staring at a computer by allowing me to travel for various festivals and meetings where I had the best role: controlling chaos.
After a few years in cinema, I explored a few industries such as special FX, accounting real estate management and marketing, to finally join a great investment company. Through these various industries, I saw first-hand the need and necessity for the position of Executive Assistant.
I see the mentorship program as a way for me to share my heterogeneous experience at the source of my knowledge and my tips and tricks.
I have had the privilege to support experienced and inspiring high-level executives who believe in the essential role of Assistant. They offered me the possibility to participate in many interesting projects that forced me out of my comfort zone, which in turn gave me the space to grow professionally continuously; that is still the case to this day. I love this career that is constantly evolving, and that fuels my desire to be part of the winning solution! Our professionalism, HR management skills, drive, sense of organization and our capacity for analysis and task management are required daily! At the end of the day, I like to think that the expertise and competencies I have developed help my manager and my team to reach or surpass our objectives.
I have always jumped on the opportunity to share my experience with my peers, so participating in the mentorship program is an extraordinary chance to share my passion for high-level support and the skills allowing me to be a positive addition to a winning team.
Being someone with strong human values and loving diversity of tasks, the role of Assistant always fascinated me and still does to this day. No two days are the same, we are at the centre of action, we have a certain influence and impact on decisions, we’re fortunate to meet so many people, we’re involved in special projects, and we are lucky to harness our creativity. How wonderful!
Life put on my path inspiring, generous and devoted people who guided me along my career, without ever casting judgment. Now that I am well equipped, it is my turn to offer my experience and knowledge to this new dynamic and passionate generation.
Assistant by day, and a mom by night. At this point, I understood the Importance of being structured and most of all organized. In no way was I going to neglect one or the other, because my career and my role as a mother work hand in hand.
I was lucky to be able to evolve, learn, and accomplish my goals with great companies, while also focusing on my role as a mother to my four daughters. Was it easy? Not in the slightest!! There were so many times when I felt discouraged. My secret was to surround myself with a great network of people, to understand my priorities, and to listen to myself. Sometimes, I get asked how many years I have left until retirement, but for now that is not in my plans as I still have so much pleasure working, and I have so many more things to do in my current position.
I would love to be able to share this passion I’ve had for more than 30 years and help those who will take over after us!!
I have been in the HR world for about a year now, and I am realizing how passionate I still am with my profession, and how stimulating it is to be the right arm to a high-level executive. Each day is full of surprises and challenges.
Having the opportunity to be part of the indispensable Mentorship Program means that I get to share my knowledge, my experience, and to accompany tomorrow’s Assistants in this beautiful adventure.
I have solid experience in communications (10 years) and administrative support (10 years), mostly as an Executive Assistant. My professional journey is not very common, as I got to work with small and big companies, as well as in collaboration with government entities, and products and services providers. All to say, I was lucky to experience various management styles, company cultures, and working not for but with many inspiring managers.
The role of Assistant evolves rapidly and is more about partnership and collaboration than execution. We are also called upon to act as business partners with Executives. I want to thank the team at indispensable recruitment for putting in place this mentorship program for the next generation! I am delighted to share my passion, experiences and knowledge I acquired along the years, and to bring forth self-confidence which is often lacking, while helping you reach our professional goals.
While studying translation, I occupied several administrative positions which is what led me to my career as an Executive Assistant. I was lucky enough to work in various fields: finance, telecommunications, medical, and social, which helped me discover and understand different realities and environments.
Our work relationship began in 2001 at Nortel but following the tech bubble burst our division was sold to Ciena in 2010. Before that, I have worked for Lockheed Martin, Spar Aérospaciale (now MDA), a Bombardier division, just to name a few.
I have acquired over 30 years of Executive Assistant experience, working either for a President or a Vice-President, going from SME to big public/private corporations. I have trained in administration, with an option in Finance. I quickly realized that repetitive tasks were not for me. I applied for an Assistant to the President role for an international company, but in a small division of about 50 employees. It allowed me to progressively learn the ropes of the job – in the field as they say.
I elected to join the Mentorship program to help other Assistants to build their confidence and to share what I’ve learned throughout the years. I hope to be able to share my knowledge and confidence about a role that I am still passionate about to this day. I would have loved to have a mentor when I started out to guide me through my learning journey. But it is also important to adapt to the person you are working for, while still bringing in your personal touch. Attitude, diplomacy, and discretion are major assets.
Seven years ago, I left the company and my work as an account representative. Ever since, I have been working as assistant to the CEO, the president and the two vice presidents in the construction division.
Today, I want to pass on my knowledge and expertise to the next generation and help them discover the wonderful profession of executive assistant.
As an Assistant, the close proximity and trust that your manager gives you allows you to call on your sense of initiative, your analytical capabilities, and manage your workload based on needs. The role of Assistant is diverse and rarely routine work, you must be autonomous, have an eye for detail, and be very adaptable.
In this field, we are witness to strategic decisions and big changes within our organizations, which is why discretion and confidentiality are primordial.
The Executive Assistant occupies a central role, which gives a chance to work on leadership and organizational and interpersonal skills. The Mentorship program is a great way to exchange and share my passion for the job which can benefit from being more recognized and valued.
As of January 2019, I am an Executive Assistant at Groupe Robert Inc. I work closely with the management team, mainly for the President, the Vice-President, HR and Vice-President, finance. With this title, I am involved in board meetings to ensure proiper support to those three executives. I also supervise the 2 receptionists that work with us. It is a family-owned company with more than 3200 employees spread throughout close to 30 terminuses in Quebec, Ontario and Alberta. I also act as the translator from French to English, and I revise textx before their publication, internally or externally. Furthermore, since August 2019, I am the secretary for the board of directors and their meetings (HR, audit and innovation-automation). I would like to participate in the mentorship program to share my experience acquired throughout my career, and possibly guide the mentee to avoid certain traps that can sometimes occur in this type of job.
Domestic engineer (stay-at-home mom) for more than 10 years, I went back on the market as an Assistant and maxi-aerobics instructor (Nautilus Plus) 3 nights a week to keep my mind sane 😉.
At 40 years old, I became a flight attendant for Air Canada! What an adventure and a dream, but after 4 years the global economic situation brought me back down, with new challenges: Chanel (clothes), W Montréal (Assistant to the CEO), Events coordinator/Assistant, director of a hotel outside of the city, restaurant, I came back to Montréal at Ivanhoé Cambridge as a communications/RSE Assistant. After 4 years, I left to go work at Cogeco, still as an Assistant, strategy, technology and communications/RSE for 5 years. This leads us to the final destination… I hope 😉at the Caisse de Depot et Placements du Québec for the new global and sustainable development division as an Assistant.
All of these experiences helped me learn and grow, flexibility and open-mindedness, listening and empathy, teamwork, discover the world, develop leadership, grow my friend circle and resources, and they allow me to share what I know with the next generation!
On top of the administrative aspect, the wide scope of the position makes it fascinating to me because it requires a perfect balance between relationships, strategy, and technique.
When you combine a motivating environment, with high growth, an inclusive team and bosses work together: the sky is the limit!
There is no small task, I seize every opportunity with a positive attitude, add my personality into it and create a lever effect for my colleagues. I relive this experience every day and never take anything for granted.
I am proud to be in this pivotal role and taking care of my career. Having the opportunity to bring to the light other Assistants through the mentorship program is an accomplishment and enriching challenge.